Privacy Policy for Space of Mind (www.spaceofmind.fi)

Effective Date: 1.1.2024

At Space of Mind, we are committed to protecting the privacy and personal data of our customers, partners, and visitors to our website. This Privacy Policy outlines how we collect, use, store, and protect your personal data in accordance with the EU General Data Protection Regulation (GDPR) and other applicable data protection laws.

1. Data Controller

Space of Mind Oy
Business ID: 3246801-1
Trailerintie 1, Halikko, Finland
VAT ID: FI32468011

2. Personal Data We Collect

We may collect and process the following types of personal data:

a. Data You Provide

  • Name

  • Address

  • Email address

  • Phone number

  • Payment details (e.g., credit card information)

  • Company information (for business customers)

b. Data Collected Automatically

  • IP address

  • Browser type and version

  • Operating system

  • Pages visited on our website

  • Time and date of access

c. Cookies and Tracking Technologies

We use cookies and similar technologies to improve your browsing experience. See our Cookie Policy for more details.

3. Purpose and Legal Basis for Processing

We process your personal data for the following purposes:

Purpose Legal Basis To process and deliver orders Performance of a contract To communicate with you regarding orders or inquiries Legitimate interests / Consent To improve our services and website Legitimate interests For marketing purposes (e.g., newsletters) Consent To comply with legal obligations Legal compliance

4. Sharing of Personal Data

We do not sell, rent, or trade your personal data. However, we may share your data with trusted third parties, such as:

  • Delivery Partners: To arrange shipping and delivery of orders.

  • Payment Service Providers: To process payments securely.

  • IT Service Providers: For website hosting, email services, and technical support.

  • Legal and Regulatory Authorities: When required by law.

We ensure that all third-party service providers adhere to strict data protection standards.

5. Data Retention

We retain personal data only as long as necessary for the purposes outlined in this policy or as required by law. Retention periods depend on:

  • Contractual obligations

  • Legal or regulatory requirements

  • Ongoing customer relationships

After the retention period, your data will be securely deleted or anonymized.

6. Data Security

We employ robust technical and organizational measures to protect your data, including:

  • SSL encryption for data transmission

  • Restricted access to personal data

  • Regular monitoring of systems for vulnerabilities

  • Secure storage of data in compliance with GDPR

However, no system is completely secure, and we cannot guarantee absolute security.

7. Your Rights

As a data subject, you have the following rights under GDPR:

  • Right to Access: Request a copy of your personal data.

  • Right to Rectification: Request corrections to inaccurate or incomplete data.

  • Right to Erasure ("Right to Be Forgotten"): Request deletion of your data under certain conditions.

  • Right to Restriction: Request limitations on the processing of your data.

  • Right to Data Portability: Request a copy of your data in a structured, machine-readable format.

  • Right to Object: Object to processing based on legitimate interests or for direct marketing.

  • Right to Withdraw Consent: Withdraw your consent at any time for processing based on consent.

To exercise your rights, contact us at [Insert Contact Information].

8. Cookies and Tracking Technologies

We use cookies to enhance user experience, analyze site traffic, and for marketing purposes. You can manage your cookie preferences through your browser settings. For more information, see our Cookie Policy.

9. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of these third-party sites. We encourage you to review their privacy policies.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on this page with the effective date.

11. Contact Information

If you have questions or concerns about this Privacy Policy or our data processing practices, please contact us:

Space of Mind Oy
Business ID: 3246801-1
Trailerintie 1, Halikko, Finland
VAT ID: FI32468011
Email: hello@spaceofmind.fi